Company: A Leading MNC Bank
Position: VP - Treasury Back office operations
[Fixed Income / Money Markets/ Fx/ Derivatives]
Roles and responsibilities:
I OPERATIONAL MANAGEMENT :
• Efficiency in handling volumes with effort free processing and settlements – Ensuring proper controls are put in place to have error-free processing and settlements with increase in volume. Increase in volumes to be managed well within the standard processing time. To check all the transactions processed & settled on daily basis. To ensure rectification (if any) is done before the external audit.
• Review of all Reconciliations - Review and Control over all type of reconciliation with the department and ensuring appropriate action is taken for resolution. Reconciliations like, Nostro (FCY & INR), SGL & Demat Account, Brokerage, Front-Backoffice Position recon, Proft & Loss Recon, To ensure correctly accounting entries are posted for all transactions. Ensure timely confirmation/sign-offs given to Finance for the ledger account balances.
• Turn Around Time (TAT) – Internal and External - Controlling the TAT’s of the tasks (Internal, External or customer related) and ensuring activities are completed as per the agreed Standard TAT’s. Periodic review of the TAT’s for improvement.
• Handling Audits - To interact with all types of auditors (Concurrent, Statutory, IG, RBI-AFI team etc). To be one point coordinator with all auditors for entire department. To ensure all the requirements are furnished within the time frame and the data/information is validated before submission. To ensure timely compliance for audit observations. To track and ensure timely compliances to the audit observations.
• Franking Machine Handling – Ensure overall control over the functioning of the Franking Machine. To liase with the Stamp authorities and ensure timely renewal of the franking machine license annually. Timely submission of report to Stamp office
II OPERATIONAL RISK MANAGEMENT :
• Review and Control – Continuous review of Operational Risk and ensure implementation of tight controls to avoid any operational risk. To identify the Operational Risk factors and to take preventive measures to avoid operational loss, (actual and potentials). To keep on record the historical data on operational risk and losses.
• Risk Controls – To evaluate risk in the present processes and get efficient checks and control built in to mitigate them. To get the manual activities from the department automated to reduce risk in the system.
• Regulatory Requirements – To have close watched on all regulatory circulars/guidelines/any other documents. To ensure the process are within the regulatory framework. To regularly monitor and ensure the related sections adhere to all regulatory requirements.
• Internal Policies – To coordinate with all business verticals/treasury to prepare internal policies for treasury products. To ensure internal policies set are well within the regulatory guidelines.
• Process Manuals – To ensure department has process manual for all products. Coordinate with all business verticals / treasury to draft process manual for new products and get management sign off before implementation. To have periodic review of all process manuals to incorporate latest process and regulatory guidelines.
• Business Continuity Plan (BCP) – To ensure BCP plan is in place for the department. Conducting the mock run for all activities by activating the BCP. Every quarter, mock run needs to be run for prioritised tasks from all angles, coordinating with supervisor for the same. Preparing the list of activities/systems to be tests. Coordinate with the users and the external agency i.e. CCIL /RBI for their BCP and ensure participation.
II RELATIONSHIP MANAGEMENT :
• Effective coordination with the peer group - To have effective coordination with Business group, Treasury Dealing Room, Finance, Compliance, HR, Administration including external agencies like RBI, FIMMDA, FEDAI, CCIL, Counterparties, Customers, Branches resulting in good Customer Service and no complaints.
• Training /Cross Training - To conduct frequent training Staff members/branches on the processes/regulatory guidelines which would result in smooth functioning of the department. Preparation of the training material to ensure structured and effective training program development. Coordinate with HR and HOD for training to be planned for the department.
• Mentoring Team members - Effective mentoring to all the new entrants or even for any new person transferred internally within the group. Training on Process and Regulatory is been given new entrants and the existing staff members.
III PROJECTS :
• Treasury Systems - Coordinating with the users for the areas that need to be automated and providing these projects IT team to have maximum automation. Control over the requirements raised and ensure logical end is achieved. Participate in the conf call/meeting on projects Coordinate with the user for their requirements; plan the UAT cases, participation in the uat and putting the same on live. Publish MIS report on the on going project status periodically
• Periodic Review of Business Object Reports: In coordination with the section head, periodic review of the BO reports to be done. If required changes to be incorporated with help of IT team to have maximum automation thru BO reports. To provide proper and complete understanding to the IT team, Conducting timely UAT, highlighting the observations and ensure timely Implementation
• Project Manager – New Activity Implementation: Active participation in the work flow definition while new product /process is launched. Study the requirements exhaustively and prepare a checklist for actionable considering operational aspect, regulatory, legal documents, local requirements, systems etc. Ensure information on operational aspect is provided to the New Activity committee. Coordinate with the NAC team in fulfilling the requirements within the prescribed time frame
• Project Manager – Process Improvement Projects - Handle process improvement project to increase the efficiency and productivity for the department. To identify the scope for such project in Treasury Back Office. Coordinate with the Process Improvement Project Manager to understand the requirement and ensure adherences. Ensure successful completion of the such project.
IV COMPLIANCE :
• Reporting :
a) Regulatory – To ensure error free and timely submission of regulatory reports.
b) Management MIS Report – To publish report to Senior Management on issues face at treasury with suggested solution. To publish periodic MIS on Profit & Loss, Volume, Productivity, New Business in market, System requirements etc.
• Operations within Regulatory guidelines: To ensure the all system and procedures are will compliant to all regulations.
• Data/Information to the RBI –AFI – To ensure adherence to all regulatory/internal guidelines while submitting data/information to the RBI Inspectors.
V HRD & ADMINSITRATIVE RELATED ACTIVITIES :
• Team Management - Effective management of Team, demonstrate integrated team work in the department. The team size will be around 12-13 team members. Ensuring all HRD & Administrative activities related to the entire team is been taken care.
• Staff Welfare - Explore on the staff welfare activities which can be carried out for the department to building in bonding nature and also motive the team members.
• Goal Setting & Appraisal - Goal setting, providing timely feedback to members to help them improve on productivity, cross training, and carring out fair appraisals for all the team members.
• Recruitment & Team Mentoring - Team mentoring and help team in career planning & competency assessment. Recruitment of quality staff as and when required.
• Budgeting - Assist the Head of the Department in consolidation of Budget for the department.
• Cost Saving (Expense Control and Productivity Management
a) Review on the recurring cost and have tight control over the excess if any
b) Review of productivity for each of the FITO staff member and demonstrate improvement
Interested candidates kindly contact:
Poonam Singhania
HRF Consulting Private Ltd
Phone: 022 – 26604326
E-mail: poonamsinghania@gmail.com
We would appreciate if you can forward this mail to your friends who are interested and matching any part of the above job requirement or skills.
